Privacy Statement

How and Why we collect information
In the course of providing our services, we collect personal information in a variety of ways. For example, we collect information when you become a client or debtor of Great Ocean Properties Pty Ltd, enter into a rental agreement or lease, make an enquiry about our services, asked to be placed on our mailing lists, make application for employment with us or visit our website.

Information provided by you
You provide most of the information directly to us and for a specific purpose. For example, when you are a prospective purchaser or vendor of real estate or request to be placed on a mailing list, we collect your contact details so we can provide you with the information you have requested. When you apply for employment with us, we collect information about your qualifications and we may request you to undertake certain tests as part of our recruitment process. Similarly, if you enter into a rental agreement, we may collect personal, employment and financial information from you.

Information provided by third parties
Our staff or other Great Ocean Properties Pty Ltd Offices may pass on your contact details so that we can send you product or property information or ask you if you wish to be placed on one of our mailing lists. Likewise for marketing purposes, we may access various databases in the public domain and obtain referrals from our existing clients. If you apply to enter into a rental agreement or lease, you may be the subject of a credit check conducted by an authorized credit agent.

Sensitive information
We do not collect sensitive information such as your race, religion, beliefs or sexual preference, except where you have consented or where we are permitted or required by law to do so.

How we use the information we collect
We use personal information primarily for the purpose for which it was collected. Because most of our information is collected from you directly, you will normally be aware of the purpose of the collection.

Use of information for a secondary purpose
We may sometimes use the information we collect for a secondary purpose. That is, for use in a way different from the original reason for the collection. We will only do this in the following circumstances. Where you have consented. Where the secondary purpose is directly related to the primary purpose, and you would reasonably expect us to use or disclose the information in such a way, or, where we are permitted or required by law or it is in the interests of public safety to do so. For example, if you are a prospective tenant from whom we collect financial information and contact details, we may use this information to conduct a credit check. We may also use your contact details to send you bulletins and information about similar services that we provide. You are always provided with the opportunity to notify us that you do not wish to receive this material.

Disclosure of the information we collect
We will not disclose information we collect about you to any third parties without prior consent. Similarly, we will not sell any information we collect about you. Depending on the reason for which personal information was provided, some information collected by one Great Ocean Properties Pty Ltd office may be disclosed to another Great Ocean Properties Pty Ltd office.

How we protect our information collection
We will take all reasonable steps to protect the security of all personal information we collect. This involves protecting it from misuse and loss, as well as from modification and disclosure. The electronic databases that hold information as well as our internal systems are designed to restrict access to only those people who require specific information. In addition, your personal information is only kept while it is required for the purposes for which it was collected or for a permitted secondary purpose.

Your ability to access the correct information
We will take all reasonable steps to ensure that your personal information which we collect, use or disclose, is accurate, and up to date. If you wish to access the information we hold about you, you are welcome to contact us and we will respond to your request within 45 days. A handling fee may be payable so that we can obtain the information you require.

Correcting information
You can also request that information about you be corrected or deleted. This is part of our commitment to take all reasonable steps to ensure that the information we hold is accurate, complete and up to date.

Right to refuse access or correction
We reserve the right to refuse your request for access and correction if, for example, we consider your request to be frivolous or vexatious, or we are legally entitled to do so. If we refuse your request, we will give you our reasons. If we refuse your request to correct information we hold, we will give you the opportunity to post a statement of your claim where we hold your personal information.

Updating our privacy statement
As Great Ocean Properties Pty Ltd grows and changes, we may revise our privacy statement. We will keep you updated on these changes by posting new versions of this policy on our website. By providing your personal information to us or by using our website, you are indicating your acceptance of our current policy.

Contact us
If you have any questions about our privacy statement, please contact our office by mail: The Privacy Officer, Great Ocean Properties Pty Ltd, 75 Great Ocean Road, Aireys Inlet, 3231 or to